Puffin vs a spreadsheet
We make Puffin, so we're biased. But if your spreadsheet works for you, keep it. Here's when it tends to stop working.
When a spreadsheet is the better choice
- You send a few invoices a month, to clients who always pay on time.
- You like building your own system, and you enjoy keeping it tidy.
- You'd rather not use ChatGPT for your business.
Want a head start? Our free invoice template has every field an invoice needs.
When it starts to creak
| The job | With a spreadsheet | With Puffin |
|---|---|---|
| Send a quote | Copy last month's, change it, save a PDF, attach it to an email. | “Quote Leo for a website, $1,500.” Check the card, tap Send. |
| Know a quote was accepted | Wait for an email back. | Leo taps Accept online, and the quote shows as accepted. |
| Get paid by card | Set up a separate payment link each time. | Every invoice has a Pay now link, through your own Stripe. |
| Spot who's late | Sort the sheet and check the dates. | “Who owes me money?” with a polite reminder drafted for each. |
| Keep invoice numbers in order | Remember the last one. | Numbered for you, following your country's rules. |
| Know what stock is worth | Formulas you have to keep fixing. | “What's on the shelf?” with the value of everything. |
You don't lose your spreadsheet
Moving over? Upload your spreadsheet and Puffin brings in your clients and unpaid invoices after you check a preview. And you can export everything back to spreadsheets in one tap, any time.
Ready for less copying and pasting?
Tell me when Puffin is ready
Up to 5 short emails about the launch, then we delete your address, unless you ask for tips.